Privacy Policy

Aiantas Paphos Academy provides children's sports and activity services in Cyprus, including Football, Taekwon-Do, Basketball, Dance, Kickboxing, Saturday Club and Summer Camps.

For the purposes of applicable data protection law, including the General Data Protection Regulation (EU) 2016/679 (GDPR) and relevant Cyprus data protection requirements, Aiantas Paphos Academy acts as the data controller for the personal information described in this Privacy Policy.

We may collect personal information provided directly by parents, guardians or adult participants when they contact us, complete an enquiry form, register interest, request a trial session, register for membership or ask about Summer Camps and Saturday Club.

This information may include names, telephone numbers, email addresses, the child's age or date of birth, preferred activity, emergency contact details, health or medical information relevant to safe participation, attendance details and payment-related records.

Where children are involved, we aim to collect information through a parent or legal guardian and only collect the minimum information reasonably necessary to provide safe and appropriate services.

When you contact the academy through website forms, WhatsApp or direct messages, we process the information you provide so that we can answer your enquiry, recommend suitable programmes, manage registrations and provide ongoing support.

WhatsApp and similar messaging platforms are operated by third parties. If you contact us through those services, your information may also be processed under the provider's own privacy terms and international data handling practices.

The academy website may use analytics tools and cookies to understand how visitors use the site, improve website performance, measure engagement and help us maintain a secure and effective online service.

Cookies may include essential cookies required for site operation as well as analytics cookies used to understand visits, page usage and device information. Where required, we will seek consent for non-essential cookies.

We use personal data to respond to enquiries, assess programme suitability, manage registrations, communicate with families, organise sessions and camps, maintain attendance and welfare records, process payments, manage health and safety matters and comply with legal obligations.

We may also use limited data to improve academy services, monitor participation trends, administer the website and protect the safety, rights and wellbeing of children, parents, staff and visitors.

Depending on the circumstances, our lawful bases for processing may include consent, performance of a contract, compliance with legal obligations, protection of vital interests and the legitimate interests of the academy in operating safely and effectively.

Where special category data is processed, including relevant health information, we will only process it where there is an appropriate legal basis and an appropriate condition under applicable law, including safeguarding, health and safety, or explicit consent where required.

Because the academy provides services for children, we take additional care with children's personal data. We expect parents or legal guardians to provide information on behalf of children and to ensure the information supplied is accurate and up to date.

Where consent is required for specific processing activities involving a child, including certain photography, communications or optional activities, we will seek consent from a parent or legal guardian in line with applicable law and good safeguarding practice.

We may share personal information with trusted service providers who help us operate the academy and website, such as website hosting, analytics, communications, payment or administrative support providers, but only where this is necessary and subject to appropriate safeguards.

We may also share information where required by law, where necessary for child welfare, safeguarding, health and safety, insurance or legal claims, or where disclosure is otherwise permitted or required under Cyprus or EU law.

We take reasonable organisational and technical measures to protect personal data against unauthorised access, disclosure, loss, misuse or alteration. Access to personal data is limited to people who need it for legitimate academy purposes.

Although no system can guarantee absolute security, we work to use appropriate storage, account access controls and practical safeguards suitable for the type of information we hold.

We retain personal data only for as long as it is reasonably necessary for the purposes for which it was collected, including registration administration, safeguarding, health and safety, accounting, legal and insurance requirements.

Retention periods may vary depending on the nature of the record. Enquiry data may be kept for a limited follow-up period, while membership, payment, accident, attendance or safeguarding records may need to be retained for longer where required by law or best practice.

Under GDPR and applicable Cyprus law, parents, guardians, adult participants and other data subjects may have the right to request access to personal data, rectification of inaccurate information, erasure, restriction of processing, objection to certain processing and data portability where applicable.

Where processing is based on consent, consent may be withdrawn at any time without affecting processing already carried out before withdrawal. You may also have the right to lodge a complaint with the Office of the Commissioner for Personal Data Protection in Cyprus.

If you have questions about this Privacy Policy or would like to exercise a data protection right, please contact Aiantas Paphos Academy using the academy's official contact details.

Aiantas Paphos Academy

Alexandrou Ypsilanti 10, Paphos, Cyprus

Phone: +357 97 682375

Website: https://www.aiantaspaphou.com